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All but the simplest projects must be clearly documented before they are executed. This documentation process typically starts with capturing and agreeing the business or organisational requirements: Exactly what problems are being solved, or improvements being made?

Having the business requirements documented and agrees also ensures that all parties know what a successful outcome looks like and the key measures to verify this.

Requirements analysis is the process and tasks that determine the needs (requirements) or conditions to meet for a new or improved system, including conflicting desires and requirements of the various stakeholders, such as operators and users.

Requirements analysis is a critical initial step to the success of any complex project. Requirements should be documented, actionable, measurable, testable, related directly to identified business weaknesses or opportunities, and defined to a detailed level.

For mid to larger projects the information captured from a requirements gathering process would be form he content of the business requirements document, with smaller to midsized projects the requirements are often documented less formally and the functional specification document serves as the go to document for the business.